Medical Scribe Cover Letter Examples

Medical Scribe Cover Letter Examples

Crafting a compelling cover letter is an essential part of securing a role as a medical scribe. This document serves as your opportunity to demonstrate your understanding of the role, your relevant skills, and your enthusiasm for joining a healthcare team. Below, you’ll find a detailed example and template tailored specifically for a medical scribe position. The content is designed to be professional, thoughtful, and human, addressing the expectations of hiring managers while maintaining a formal and approachable tone.

 


Example 1: Experienced Medical Scribe Cover Letter

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Application for Experienced Medical Scribe Position

Dear [Recipient’s Name],

I am excited to apply for the Medical Scribe position at [Company Name], as advertised on [Job Board/Company Website]. With over three years of experience in outpatient clinics and hospital settings, I bring a proven track record of accurate documentation, efficient EHR management, and collaboration with multidisciplinary teams.

In my current role at [Current Employer], I have successfully:

  • Documented over 2,000 patient encounters across diverse specialties, including cardiology and internal medicine.
  • Trained and mentored junior scribes, improving documentation efficiency by 20%.
  • Reduced documentation errors by implementing a quality assurance process for patient records.

Working in high-pressure environments such as [specific departments, e.g., emergency medicine] has honed my ability to remain detail-oriented while managing multiple priorities. Additionally, my expertise in EHR systems like [specific systems, e.g., Epic, Cerner] has streamlined workflows for physicians and enhanced the patient care process.

[Company Name]’s dedication to [specific company value, e.g., patient-centered care or healthcare innovation] aligns with my professional goals, and I am eager to contribute to your mission. I would welcome the opportunity to discuss how my skills and experience can benefit your team.

Thank you for considering my application. Please feel free to contact me at [your phone number] or via email at [your email address] to arrange a convenient time for an interview.

Sincerely,
[Your Full Name]

 


Example 2: Entry-Level Medical Scribe Cover Letter

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Application for Entry-Level Medical Scribe Position

Dear [Recipient’s Name],

I am writing to express my enthusiasm for the Medical Scribe position at [Company Name], as listed on [Job Board/Company Website]. With a strong foundation in medical terminology, attention to detail, and a commitment to excellence, I am eager to contribute to your team.

As a recent graduate of [Your University or Training Program], I completed coursework in [specific subjects, e.g., medical terminology, anatomy, healthcare administration], which has prepared me for the rigors of healthcare documentation. Additionally, during my internship at [Internship Location], I:

  • Shadowed healthcare providers and observed the process of real-time medical documentation.
  • Gained hands-on experience with EHR systems such as [specific system, e.g., Athenahealth or Epic].
  • Assisted in organising patient files and ensuring accurate record updates.

My ability to adapt to fast-paced environments and maintain professionalism under pressure makes me confident in my ability to excel in this role. [Company Name]’s commitment to [specific value, e.g., advancing healthcare technology or improving patient outcomes] inspires me, and I would be honored to contribute to your team.

I look forward to the opportunity to discuss how my skills and enthusiasm align with your team’s needs. I am available at [your phone number] or [your email address] for an interview at your convenience.

Thank you for considering my application.

Sincerely,
[Your Full Name]

 


Example 3: Transitioning Professional Cover Letter

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Application for Medical Scribe Position

Dear [Recipient’s Name],

I am writing to apply for the Medical Scribe position at [Company Name], as advertised on [Job Board/Company Website]. With a background in [Your Previous Profession], I bring transferable skills in [specific abilities, e.g., recordkeeping, attention to detail, or patient communication] that align seamlessly with the requirements of this role.

In my previous role as [Your Previous Job Title] at [Previous Company], I:

  • Managed detailed documentation processes, ensuring compliance with strict confidentiality standards.
  • Developed proficiency in using database systems and maintaining accurate records.
  • Collaborated with multidisciplinary teams to streamline workflows and improve service delivery.

To prepare for this transition, I have completed [specific training, e.g., a medical scribe certification or coursework in medical terminology]. This training, combined with my professional experience, has equipped me with the skills necessary to excel in fast-paced clinical settings and support physicians effectively.

[Company Name]’s dedication to providing exceptional patient care resonates deeply with me, and I am eager to bring my expertise and enthusiasm to your team. I would welcome the opportunity to discuss how my unique background can contribute to your organisation’s success.

Thank you for considering my application. I am available at [your phone number] or [your email address] to discuss further at your earliest convenience.

Sincerely,
[Your Full Name]

 


Example 4: Remote Medical Scribe Cover Letter

[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Your Phone Number]
[Your Email Address]
[Today’s Date]

[Recipient’s Name]
[Recipient’s Title]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Subject: Application for Remote Medical Scribe Position

Dear [Recipient’s Name],

I am thrilled to apply for the Remote Medical Scribe position at [Company Name]. With a strong foundation in medical documentation and a proven ability to work independently, I am confident in my capacity to support physicians remotely while maintaining the highest standards of accuracy and confidentiality.

In my previous role as a medical scribe at [Previous Company], I documented patient encounters across various specialties, including [specific areas, e.g., pediatrics, dermatology]. I developed advanced proficiency in EHR systems, ensuring comprehensive and up-to-date patient records. Working remotely during [specific period, if applicable], I successfully:

  • Maintained seamless communication with healthcare providers through virtual platforms.
  • Documented real-time patient interactions with 99% accuracy.
  • Adhered to HIPAA guidelines and confidentiality standards in a remote setting.

I am drawn to [Company Name] because of its innovative approach to [specific area, e.g., telehealth or remote healthcare solutions]. My technical skills, adaptability, and commitment to precision make me an ideal candidate for this position.

I would be delighted to discuss how I can contribute to your remote scribing team. Please contact me at [your phone number] or [your email address] to arrange a conversation.

Thank you for your time and consideration.

Sincerely,
[Your Full Name]


Note 

The bold formatting in these examples draws attention to critical information such as job titles, skills, key achievements, and company-specific details, ensuring your cover letter leaves a strong impression. Tailor each letter to the job posting, company values, and your unique experiences for maximum impact.

 


Medical Scribe Cover Letter Examples

How to Tailor This Template for Your Application

  1. Personalize the Greeting: Address the hiring manager by name if possible to show you’ve done your research.
  2. Align with Company Values: Reference the company’s mission, values, or specific goals to demonstrate your interest in their organisation.
  3. Highlight Relevant Experience: Customize the content by emphasizing experiences and skills that match the job description.
  4. Be Concise Yet Specific: Use clear and professional language while providing detailed examples that showcase your qualifications.

This cover letter template is designed to make a strong impression, presenting you as a polished and enthusiastic candidate ready to support the healthcare team.

Also read about Creating a polished and impactful medical scribe resume

 


 

Do’s and Don’ts of Writing a Medical Scribe Cover Letter

QuestionDoDon’t
Should you address the hiring manager by name?Research the hiring manager’s name and address them directly in your salutation.Use generic greetings like ‘To Whom It May Concern’ unless no information is available.
Should you tailor your cover letter to the job?Customise your cover letter for the specific medical scribe position and company.Send a generic letter without aligning it to the job description or company values.
Can you include personal experiences?Mention relevant experiences, such as internships or scribe training, to highlight suitability.Include unrelated personal anecdotes that don’t add value to your application.
Should you use a professional tone?Maintain a formal and business-appropriate tone throughout the letter.Use casual language or slang that detracts from professionalism.
Should you highlight your skills?Emphasize key skills like EHR proficiency, attention to detail, and medical terminology.List irrelevant or generic skills that don’t relate to the role.
Is it necessary to mention certifications?Include certifications like CMSS or HIPAA training if applicable.Ignore certifications that make you stand out.
Can you include numerical achievements?Quantify achievements (e.g., “documented 500+ patient encounters with 99% accuracy”).Leave your accomplishments vague or unmeasurable.
Should you address company values?Reference the company’s mission or values to show alignment.Skip researching the company’s goals or culture.
Can you exceed one page?Keep the cover letter concise and limited to one page.Write a lengthy cover letter that risks losing the reader’s attention.
Should you proofread before submitting?Check for spelling, grammar, and formatting errors before submitting.Submit without reviewing for mistakes.
Is it okay to reuse templates?Use templates as a guide but customise them for the specific role.Copy-paste generic templates without making them unique.
Can you use bullet points?Use bullet points to highlight achievements or responsibilities clearly.Overuse bullet points to the extent that the letter loses flow.
Should you use technical jargon?Use relevant medical and EHR-related terminology to demonstrate expertise.Overload the letter with unnecessary jargon that may confuse the reader.
Is it appropriate to request an interview?Politely express interest in discussing your application further.Demand an interview or sound overly presumptuous.
Should you mention your typing speed?Highlight a strong typing speed if it meets or exceeds expectations (e.g., 55+ WPM).Include typing speed if it is below the industry standard or irrelevant.
Is it necessary to attach your resume?Mention that your resume is attached and encourage the reader to review it for further details.Forget to attach your resume or fail to reference it in the cover letter.
Can you reference future career goals?Briefly mention career aspirations if they align with the role.Overemphasize your goals if they seem unrelated to the medical scribe position.
Should you include references to hobbies?Include relevant hobbies if they demonstrate skills applicable to the role (e.g., volunteering).List unrelated hobbies that don’t add value to your application.
Can you mention relocation plans?Address relocation if the position is in a different location and you are willing to move.Leave relocation concerns unaddressed if they might impact your candidacy.
Is it okay to repeat your resume verbatim?Expand on resume details with specific examples and context.Copy your resume content word-for-word into the cover letter.

FAQs About Writing a Medical Scribe Cover Letter


What Should Be Included in a Medical Scribe Cover Letter?

A medical scribe cover letter should include your contact information, a professional salutation, and a compelling introduction tailored to the specific position. The body of the letter should highlight relevant skills such as EHR proficiency, medical terminology, and attention to detail, as well as specific experiences that make you a strong candidate. Conclude with a professional closing, expressing enthusiasm for the role and providing your contact information for follow-up. Always ensure your cover letter aligns with the job description and reflects the values of the hiring organization.


How Do You Start a Medical Scribe Cover Letter?

Begin your medical scribe cover letter with a professional salutation addressed to the hiring manager. Use their name if available, as it personalizes your application. Start the introduction with a statement expressing your excitement for the role and mentioning where you found the job listing. For example, “I am thrilled to apply for the Medical Scribe position at [Company Name], as advertised on [Job Board].” Immediately follow this with a brief mention of your relevant experience or skills to hook the reader.


How Do You Highlight Medical Scribe Skills in a Cover Letter?

When emphasizing skills in a medical scribe cover letter, focus on those relevant to the job, such as EHR system expertise, fast typing speed (e.g., 55+ WPM), medical terminology, and the ability to work under pressure. Use specific examples to demonstrate how these skills were applied in previous roles or training programs. For instance, you might write, “During my internship at [Facility Name], I successfully documented patient records in real-time using [EHR System], ensuring 98% accuracy across over 200 patient interactions.”


How Long Should a Medical Scribe Cover Letter Be?

A medical scribe cover letter should be concise, ideally no longer than one page. Focus on including essential information that directly relates to the job description. Use clear, professional language to communicate your qualifications without unnecessary details. The letter should include an introduction, a body with 2-3 short paragraphs showcasing your skills and experience, and a conclusion that expresses interest in the role and invites further discussion.


Should You Address Gaps in Employment in a Medical Scribe Cover Letter?

Yes, if you have significant employment gaps, your medical scribe cover letter is an appropriate place to address them briefly and professionally. Focus on how you’ve used the time productively, such as pursuing certifications or relevant training. For example, “During my career pause, I completed a comprehensive course in medical scribe training, which enhanced my proficiency in medical documentation and EHR systems.”


What Tone Should Be Used in a Medical Scribe Cover Letter?

A medical scribe cover letter should maintain a professional, formal tone that conveys enthusiasm and confidence. Avoid overly casual language, but don’t be so rigid that it feels impersonal. Use respectful and business-appropriate wording while ensuring the letter flows naturally. Express your passion for the role and the healthcare field while demonstrating how your skills align with the organization’s goals.


How Do You Explain a Career Change in a Medical Scribe Cover Letter?

To address a career change in a medical scribe cover letter, focus on transferable skills and relevant experiences. Start by acknowledging your previous profession, then pivot to how your background has prepared you for the responsibilities of a medical scribe. For instance, “With a strong foundation in administrative management and a recent certification in medical terminology, I am eager to transition my organizational expertise to a role that supports efficient patient care.”


What Keywords Should Be Included in a Medical Scribe Cover Letter?

In a medical scribe cover letter, include keywords from the job description such as “EHR proficiency,” “medical terminology,” “patient documentation,” and “accuracy.” Other valuable terms include “HIPAA compliance,” “collaboration with physicians,” and “attention to detail.” These keywords demonstrate that you have the required skills and qualifications while making your application more likely to pass applicant tracking systems (ATS).


Can You Include Volunteer Experience in a Medical Scribe Cover Letter?

Absolutely. Volunteer experience in healthcare or related fields is highly relevant in a medical scribe cover letter, especially if you are entry-level. Highlight experiences where you worked with medical records, shadowed healthcare professionals, or participated in community health programs. For example, “During my volunteer work at [Hospital Name], I assisted in organizing patient records, gaining hands-on experience with healthcare documentation processes.”


How Do You Conclude a Medical Scribe Cover Letter?

Conclude your medical scribe cover letter by expressing gratitude for the opportunity to apply and reinforcing your enthusiasm for the role. Invite the hiring manager to contact you for an interview and provide your contact information. For instance, “Thank you for considering my application. I am excited about the opportunity to contribute to [Company Name]’s mission and would welcome the chance to discuss how my skills align with your needs. I can be reached at [Phone Number] or [Email Address].”

Last Updated on February 5, 2025

Share:

Picture of RevMaxx - AI Medical Scribe

RevMaxx - AI Medical Scribe

AI medical scribe to automate clinical notes documentation

We do all your SOAP notes. Streamline clinical documentation, automate coding, and focus on what truly matters: quality patient care.

Get Started for Free - No commitment, just better documentation.

📂 Get started in minutes

Book a Free Demo!

Get a personalized demo of the RevMaxx AI Medical Scribe.